Free resources
A surplus lead checklist your team can reuse.
Review the evidence before you work the record. Use these ten checks to keep source information, contact quality and the next action together. No account is needed.
Download the free checklist (.txt)- 01
Official source
Save the county, clerk or court URL, the source file and the date you checked it.
- 02
Sale and case identity
Record the sale type, county, state, case number and parcel reference when available.
- 03
Usable owner name
Resolve ambiguous names and keep co-owners connected to the same case.
- 04
Searchable property street address
Verify the property location. Keep the mailing address in a separate field.
- 05
Supported surplus amount
Record the listed amount, its source and whether it is confirmed or still needs review.
- 06
Current record status
Check the current official record for updates, claims or disbursement information rather than relying only on an old file.
- 07
Current local requirements
Locate the responsible office’s current instructions. Refer legal eligibility, deadlines and representation questions to qualified counsel when needed.
- 08
Eligible phone
Confirm an active phone explicitly marked non-DNC. Preserve opt-out, wrong, disconnected and removed-number decisions.
- 09
Duplicate review
Compare case and parcel identifiers before merging. A matching name alone is not enough.
- 10
Clear next action
Assign a person, a next step and a follow-up date. Keep unresolved questions visible.
How to use the checklist
Use a separate copy for each record. Mark what you have verified and assign an owner to each missing item. A checked box records a research step; it does not establish legal entitlement or permission to contact a person. Keep completed reviews and personal information in your own secure workspace.
For SurplusNorth’s delivered Vetted Leads, the minimum includes a usable owner name, searchable property street address, the platform minimum surplus and an active phone explicitly marked non-DNC. Email and relatives are optional. Incomplete records need further review before delivery.
Continue your research
You may share the blank checklist with your team or link to this resource from your own website. Please credit SurplusNorth and link to this page so readers can find the current version.